OVERVIEW

Coastal Concerts, Inc. is a nonprofit arts organization with a 27-year history of presenting nationally and internationally recognized chamber music ensembles and solo artists in Lewes, Delaware. The organization provides music education and supports talented student musicians in high schools and middle schools across Delaware, while also offering a range of community outreach initiatives. Coastal Concerts is seeking an Executive Director for a part-time position (approximately 30 hours per week), commencing in early 2026.

The Executive Director will report to the Board President and work collaboratively with the Board to ensure effective operations, fiscal responsibility, and foster organizational growth and community engagement. The role requires outstanding organizational and management abilities to advance our mission and support numerous programs. Responsibilities include overseeing daily operations, implementing Board policies, and coordinating with Board Committees and volunteers to achieve strategic and operational objectives.

JOB RESPONSIBILITIES AND DUTIES

Summary

The Executive Director manages daily operations, directly supervises the Administrative Assistant, and provides essential support to the Board of Directors in pursuit of organizational goals. Reporting directly to the Board President, the Executive Director collaborates with Board Committees, volunteers, and community partners, and represents the organization publicly. Strong leadership skills, relationship management, and compliance with nonprofit best practices are essential.

Board Relations

• Communicates effectively with the Board by providing timely and accurate information.

• Collaborates with the Treasurer on budget preparation and resource allocation.

Community and Partnerships

• Cultivates relationships with patrons, donors, and partner organizations.

• Serves as the public representative of Coastal Concerts and maintains connections with local and regional arts groups.

Operations

• Oversees day-to-day administration, organizational policies, staff and volunteer coordination, and concert logistics involving professional chamber ensembles and individual performers.

• Maintains relations with Bethel United Methodist Church in Lewes and other venues.

• Supports Board Committees—including Program, Grants, Marketing, Finance, and Fundraising—with planning, communication, and implementation efforts.

• Directly supervises the part-time Administrative Assistant.

• Works closely with contractors engaged for marketing and other objectives.

• Coordinates meetings, newsletters, website updates, and marketing materials.

• Organizes and executes special events and manages vendor relations.

• Manages office operations and maintains organizational databases.

• Partners with the Board’s Program Committee and acts as the principal contact for artists and agents, managing schedules and accommodations.

• Oversees logistics for concerts, including ticketing, volunteer coordination, venue setup, piano rental, and onsite management.

EXPERIENCE/SKILLS REQUIRED

• Bachelor’s degree (BA or BS) and a minimum of five years’ management experience, preferably in arts or nonprofit sectors, including implementation of growth strategies.

• Exceptional written and verbal communication skills.

• Proficiency with computers, including Microsoft Office and Google Suite.

• Experience in event and program conceptualization and execution.

• Proven organizational management expertise, including staff coaching, team management, and establishing and achieving strategic and educational goals.

• Competence in financial management and reporting, including budgeting, tracking, analysis, decision-making, and reporting.

EXPERIENCE/SKILLS PREFERRED

• Experience leading a nonprofit arts or music-focused organization is advantageous, but not required, provided the candidate demonstrates enthusiasm for classical music and working with musicians and ensembles.

• Expertise in social media, website, and database management.

• Demonstrated success in fundraising from foundations, corporations, government entities, and individual donors.

• Experience recruiting, motivating, managing, and retaining volunteer staff.

PERSONAL QUALIFICATIONS

• Outstanding interpersonal skills with the ability to engage, lead, and inspire diverse stakeholders.

• Proven capacity for collaborative and innovative work in a dynamic environment.

• Ability to build and maintain mutually beneficial partnerships.

• Strong attention to detail with the ability to manage multiple priorities and deadlines.

• Appreciation for and genuine passion for the arts.

TIME COMMITMENT

This flexible role averages 30 hours per week, with variations depending on the concert season. Most tasks may be performed remotely. Some weekend and evening hours are required, notably during chamber music concerts, fundraisers, and community events.

COMPENSATION

Annual salary ranges from $38,000 to $45,000, commensurate with experience. Please note: Coastal Concerts does not offer medical insurance, retirement, pension, or other employee benefits.

START DATE

Early 2026.

Interested candidates should submit their resume along with a cover letter detailing their interest in this position and in Coastal Concerts’ mission to: Lee April, Board President laacoastalconcertspresident@gmail.com

Full job description: https://www.coastalconcerts.org/career-opportunities